Keep Your Email Communications Private
Keeping email communications private ensures that PII, PHI, and IP does not fall into the wrong hands. In certain industries, protecting sensitive data in email communications is also a legal requirement. As part of the Kiteworks Private Content Network, Kiteworks secure email enables organizations to keep their emails private, ensuring data privacy and regulatory compliance. It also lets them build trust with customers, partners, and other stakeholders, leading to increased loyalty, a competitive advantage, and peace of mind. Kiteworks secure email and the Kiteworks Microsoft Outlook plugin allow organizations and their employees to send private emails with the highest levels of security and compliance, using encryption, policy-based rules, access controls, auditing, and reporting capabilities. The Kiteworks Email Protection Gateway automates email protection with policy-based, end-to-end encryption to protect private email content from cloud service providers and malware attacks.
Secure Your Emails in Transit and at Rest
Encryption comes in many flavors. With Kiteworks, you can choose the method that best suits your needs: S/MIME, OpenPGP, TLS encryption 1.2 for data in transit, and AES-256 for data at rest. Kiteworks also offers FIPS 140-2 validated encryption cyphers. This ensures that only authenticated users can read your messages. With on-premises and IaaS deployments, you retain sole access to the system, storage, and encryption keys. Of course, encryption is only one method for protecting emails and their content. With Kiteworks, emails and attachments are also scanned by configured antivirus, sandboxing / advanced threat protection (ATP), and data loss prevention (DLP), content disarm and reconstruction (CDR), and you control the quarantine process. Optional digital fingerprinting verifies email attachment integrity. Finally, organizations can set controls that prevent recipients from forwarding emails to unauthorized parties.
Achieve the Highest Level of Email Security With Email Protection Gateway
Set and forget your email security with automation. The Kiteworks Email Protection Gateway (EPG) provides organizations with the highest levels of email security and flexibility, all powered by automation. You choose the email client and email server. The Kiteworks Email Protection Gateway puts the power of automation to work so you can encrypt emails and manage your encryption keys, apply policies for which emails to encrypt, handle different encryption standards used by your partners, send and receive encrypted email in a Microsoft RMS environment, and encrypt end to end to protect the content you store on cloud email servers.
Govern Users Without Getting in Their Way
Protecting your sensitive information is likely your highest priority but you cannot let it slow down your employees. Kiteworks allows you to set role-based, granular security and governance controls that help you minimize exposure, yet provide flexibility where required. Apply, for example, higher levels of protection on emails to external users or specific domains, control recipient authentication options, expiration, and link forwarding, and set policies for return receipts and digital fingerprinting. Utilize comprehensive email tracking and audit reporting to demonstrate to auditors and regulators you have a grasp on who’s sharing your sensitive content with whom.
Send Emails and Let Your Policies Protect the Sensitive Information Inside
If you ask someone in Governance, Risk, and Compliance (GRC), they’ll likely tell you policy automation makes the world go round. With Kiteworks, GRC professionals can automate several policies that protect the sensitive content you send and receive in email. Set email policies to automatically secure the sensitive attachments and message bodies, while letting the non-sensitive ones pass through. Create rules based on user role, or scenarios like whether the recipient has an internal, external, or personal email address, whether the email contains an attachment, or the recipient has a risky destination domain, like .ru or .kp. Set tighter policies for sensitive-data roles such as employees in your legal and finance departments. Finally, leverage data classification capabilities to protect sensitive Microsoft Office documents that use Microsoft Office Sensitivity Labels.
Make Security Easy for Outlook Users
Microsoft Outlook is the email service of choice for most businesses. With the Kiteworks Microsoft Outlook plugin, employees get the familiarity of Microsoft Outlook email but with enterprise-level security layered on top. Apply your role-based policies to some or all of your Outlook Desktop users to automatically protect the content they share. Enable application administrators to set policies for expiration, forwarding rules, and other settings role by role, with the ability for leaders in more trusted roles to modify the settings within a range set by the admin. Use the “Request File” feature to give external parties a simple, secure way to upload files containing sensitive information. Every file, regardless of file size or type, is sent, requested, or received simply and securely through the Microsoft Outlook interface.
Send Email Securely and in Compliance When Working Remotely
If business professionals can’t simply and securely access emails and files while on the road, deals don’t close, issues don’t get resolved, and businesses can’t grow. With the Kiteworks mobile app, users can work efficiently from anywhere. Traveling employees have lookup access to their organization’s LDAP, can send email attachments of any size or format, and edit and version documents in Microsoft Word, Excel, and PowerPoint. Traveling employees also work securely and in compliance when using Kiteworks. Content is encrypted in transit and at rest, files are scanned for antivirus, advanced threat protection (ATP), and data loss prevention (DLP), and email bodies and attachments are stored in a secure container that can be remotely wiped in the event of an off-boarded, lost, or stolen device.
Share Sensitive Content Securely, From Wherever It’s Stored
Sensitive content can be found anywhere in the enterprise: Salesforce, Oracle, OneDrive, NetSuite, CIF shares, and more. With Kiteworks’ enterprise application plugins, users can securely email files they’re working on without leaving their authoring screen, send any file size or type, and set up secure shared folders and content repository access. While Kiteworks’ enterprise application plugins enable employees to work from inside business applications, it also protects the content in those systems. Enforce your IT security and privacy policies, generate reports to demonstrate compliance, and run file transfers through connected DLP and ATP systems. Kiteworks supports the following enterprise applications out of the box (and customers connect to many others using the Kiteworks REST API):
Maintain Control of Content After It’s Been Emailed With Digital Rights Management
Once an email has been sent, it’s impossible to know for sure what happens to the content; the recipient can share it with anyone. That is until now. Kiteworks’ secure email enables organizations to control who can view a file and for how long. Recipients receive a DRM restricted “link-to” file pointing to the content, which stays on the hardened Kiteworks server. Double-clicking the link-to file authenticates the user, opens the content in a watermarked viewer on the Kiteworks server, and produces an audit trail of all activities. While the recipient can download, print, forward, share, and search for the DRM link-to file, unauthorized recipients can’t perform any of these actions.
Protect Scanner and Application Emails With SMTP Workflow Automation
Scanners and fax machines (remember those?) are the oft-overlooked file sharing tools that evade modern security and compliance efforts. These legacy tools, however, still serve a purpose and are even critical in some workflows. With Kiteworks’ secure SMTP automation capabilities, organizations can apply security and governance automatically to ensure scan-to-email security and compliance without changing existing processes. Enable simple SMTP integration for your critical applications. Finally, say good-bye to faxes and replace them with secure, compliant, auditable emails that recipients can easily download.
Frequently Asked Questions
A secure email or a secure email service is an encrypted method of communication that allows users to send and receive messages without compromising the privacy of the content. It protects messages from being seen or intercepted by unauthorized third parties.
Secure email and secure email services usually employ encryption, authentication, and access control measures. Encryption makes it difficult for hackers to access the communication by scrambling messages and making them unreadable to unauthorized parties. Authentication verifies the identity of the message sender and access control limits who can view the message.
You can ensure the security of your emails by using a secure email service. This will encrypt your messages and protect them from being intercepted by unauthorized third parties. Additionally, you can use two-factor authentication for added security.
Using a secure email service lets you keep your email communications private and confidential. It also helps you comply with data privacy regulations like HIPAA and GDPR.
You can verify that secure email has been properly implemented by confirming whether or not the email program you are using is compliant with the security industry’s best practices and standards such as the S/MIME or PGP protocols.
Kiteworks enables users to create secure emails by applying secure encryption protocols to content before it is sent. Users can also secure emails sent through Kiteworks by setting expiration rules and controlling who can access the emails. Additionally, emails sent from Kiteworks are automatically scanned for malicious content to ensure that only secure emails are sent.