Lock Down Private Email Communications

Secure Email

Send secure email that locks down private communications and ensures regulatory compliance. Users simply send emails and attachments from any location or device, and the Kiteworks content firewall automatically protects them. Kiteworks secure email provides enterprise grade encryption and uniform security controls with easy-to-use clients, such as a Microsoft Outlook plugin, a Web app, enterprise application plugins, and mobile apps. Leverage role-based policy automation to ensure security and compliance for your most sensitive information without slowing your users down.

Lock Down Private
Email Communications

Send secure email that locks down private communications and ensures regulatory compliance. Users simply send emails and attachments from any location or device, and the Kiteworks platform automatically protects them. Kiteworks secure email provides enterprise grade encryption and uniform security controls via an email protection gateway and standard email clients without plugins, or via a Microsoft Outlook plugin, a web app, enterprise application plugins, and mobile apps. Leverage role-based policy automation to ensure security and compliance for your most sensitive information without slowing your users down.

SECURE EMAIL

Secure Email Communications in Transit and at Rest

Encryption | Secure Email

Choose S/MIME, OpenPGP, and/or TLS encryption, with AES-256 for internally stored content, and optional FIPS 140-2 validated encryption cyphers
Only authenticated users can read the message, and controls prevent forwarding to unauthorized parties
Emails and attachments are scanned by configured antivirus, sandboxing/advanced threat prevention (ATP), and data leak prevention (DLP), with quarantine processes under your control
Optional digital fingerprint verifies email attachment integrity
With on-premises and IaaS deployments, only you have access to the system, storage, and keys

Learn more about Kiteworks’ security

Email Protection Gateway

Automatic | Secure Email

Use with any email client and any email server
Automatically manage keys and encrypt emails – invisible to users
Automatically apply policies for which emails to encrypt
Automatically encrypt end to end to protect content on cloud email servers
Automatically handle different encryption standards used by your partners
Automatically send and receive encrypted email in a Microsoft RMS environment

Learn more about the Email Protection Gateway

Govern User Actions Without Getting in Their Way

Compliance and Policy Controls | Secure Email

Role-based, granular controls help you minimize exposure, yet provide flexibility where required
Full email compliance tracking and audit reporting
Apply higher levels of protection on emails to external users or specific domains
Control recipient authentication options, expiration, and link forwarding, yet give specific sender roles more flexibility when necessary
Set policies for return receipts and digital fingerprinting

Users Simply Send Emails While Your Policies Protect the Data

Policy Automation | Secure Email

Set email policies to automatically secure the sensitive attachments and message bodies, and pass the non-sensitive ones through
Create rules based on user role, internal vs. external addresses, riskiness of the destination domain, and presence of attachments
Leverage data classification to protect sensitive Microsoft Office documents that use Microsoft Office Sensitivity Labels
Set tighter policies for sensitive-data roles such as legal
Supports the Outlook Desktop Plugin

Make Security Easy for Outlook Users

Microsoft Outlook Plugin | Secure Email

Outlook Desktop users simply send email while your role-based policies protect their data automatically
Deploy to a few users or an entire enterprise
Send unlimited size files
Receives secure emails and displays them in the clear in the Outlook window
Enable trusted user roles to modify expiration, forwarding rules, and other settings
Use the Request File feature to give external parties a simple, secure way to upload sensitive documents and files

Send Secure Email with Kiteworks Web and Mobile Apps

Client Options | Secure Email

Users work securely from anywhere with the Kiteworks Mobile Apps and Web App
Mobile App stores email bodies and attachments in encrypted storage with remote wipe
Offline mobile composer and viewer
Employees on the road have lookup access to your organization’s LDAP
Send email attachments of any size or format
Use the Web app for bulk uploading and downloading of folders or large sets of files

Users Send Secure Emails Wherever They Work

Enterprise Application Plugin Options | Secure Email

Users securely email their current working file without leaving their authoring screen
Send unlimited size files
Plugins also provide secure shared folders and content repository access

Supported products:

Microsoft Office Word, PowerPoint, and Excel
Google Drive, Docs, Slides, and Sheets
Salesforce Service Cloud
iManage 9 and 10

Service Departments Securely Send and Receive from a Single Email Address

Shared Mailbox | Secure Email

Make life simple for your customers by giving them a single email address for your whole team or company
Every mailbox member can read all shared incoming and sent mail, and send from the shared account as well as their own
The admin controls the policies and member list
The audit trail comprehensively tracks who took which actions

Digital Rights Management | Secure Email

Control Access to Emailed Content with DRM

Digital Rights Management | Secure Email

The sender controls who can view the file, sets expiration within admin policies, and can withdraw permissions at any time
Recipients receive a DRM restricted “link-to” file pointing to the content, which stays on the hardened Kiteworks server
The recipient can download, forward, share, and search for the DRM link-to file
Double-clicking the link-to file authenticates the user, opens the content in a watermarked viewer on the Kiteworks server, and produces an audit trail of all activities
Unauthorized recipients can’t open the DRM restricted link-to file
Viewers can’t print, download, or forward the content