Advise Clients With Complete Confidentiality
Secure Third Party Communications
Legal issues must be handled delicately and discretely. Clients expect complete confidentiality when receiving legal counsel on corporate transactions, civil and criminal litigation, corporate governance and other complex legal issues. Legal professionals collaborate with clients and fellow counsel simply and securely using the Kiteworks enterprise content firewall to mitigate the risk presented by these legal challenges.
Protect Attorney – Client Privilege
Secure Communications for Complete Confidentiality
Confidentiality is a cornerstone of the attorney-client privilege. Legal professionals advise their clients and confer on contracts and other sensitive legal documents with complete confidentiality when using the Kiteworks platform. The Kiteworks platform even ensures secure communications for cases involving common interest or joint defense privilege in which multiple parties must share sensitive information.
Maintain Chain of Custody
Full Visibility and Auditability of File Activity
Chain of custody must be maintained to ensure evidence integrity and admissibility. Legal professionals use the Kiteworks platform to fulfill chain of custody requirements with complete visibility and auditability of file activity. The Kiteworks platform captures and logs events such as who accessed a file, at what time, and whether a file was modified, downloaded or shared. Legal professionals even capture file activity involving unsanctioned systems such as files sent to or received from a client’s Dropbox or OneDrive account.
Share Final Exhibits Simply and Securely
Say Goodbye to File Size Limitations
File size limitations on either the sender or recipient’s end hinder legal professionals’ ability to work efficiently. With the Kiteworks platform, legal professionals simply and securely share audio and video files, scanned documents, and images. The Kiteworks platform handles any file size and type; therefore, legal professionals stop consuming valuable IT resources with FTP account requests and risk losing data with transporting sensitive information on thumb drives and DVDs.
Boost Productivity in Corporate Legal Departments
Collaborate with Outside Counsel from Any Location or Device
Corporate legal professionals must connect outside legal counsel with senior executives to meet project milestones. General counsel utilizes the Kiteworks platform to streamline the processing of contracts, NDAs, patent applications, disclosures and other legal workflows. Corporate legal professionals control access to these files, collaborate on them securely and receive notification when they’re accessed, downloaded or shared.
WHY CLIENTS CHOOSE KITEWORKS
We have an obligation to our clients to make certain that their information is transported in a secure, managed, and trackable manner and Kiteworks makes that possible.
Kiteworks brings a new level of accountability to our interactions. Thanks to the solution’s automatic notification functionality, I know when someone has received what I’ve sent. It’s a quick, secure and cost-effective way to send information.
Our clients’ requirements are even more important than our own. Being able to safely browse, edit, share, and send corporate and auditable information from anywhere is a big priority for our clients and we’ve made it happen with Kiteworks.
Securing sensitive content at all stages of the transaction is critical for a legal firm like MinterEllison, and Kiteworks has been an excellent choice for us.
Frequently Asked Questions
Law firms have several options for sharing files securely. One popular method is to use a secure cloud-based file sharing platform. These platforms allow you to store and share files securely in the cloud, with features like end-to-end encryption and multi-factor authentication to ensure that only authorized parties can access the files. Another secure file sharing option is to use a virtual data room, which is a secure online space for sharing and storing confidential documents. Virtual data rooms provide advanced security features like granular access controls, watermarking, and audit trails to help protect sensitive information.
To ensure secure communication among legal teams, it’s important to follow best practices like using strong passwords, enabling two-factor authentication, and encrypting sensitive emails and messages. You should also avoid using public Wi-Fi networks, as these are often unsecured and can be easily intercepted by hackers. Instead, use a secure virtual private network (VPN) when accessing sensitive data or communicating with colleagues. Finally, it’s important to regularly update your software and security settings to ensure that your devices and communications are protected against the latest threats.
To ensure that client data is protected during file sharing, legal firms should implement strict security policies and procedures. This includes using secure file sharing platforms or virtual data rooms with strong encryption and authentication measures. Legal firms should also use secure communication channels, like encrypted email or messaging apps, when exchanging sensitive information with clients. Additionally, legal firms should limit access to sensitive client data only to authorized associates and partners and regularly monitor activity, like who sent what to whom and when,to detect any unauthorized activity. Finally, audit logs and eDiscovery capabilities make finding files and file sharing activities much easier to isolate and investigate.
End-to-end encryption is a security protocol that ensures that email messages and file attachments are encrypted the entire length of the file transfer, so only the sender and message recipient can read its contents. This is achieved by encrypting the message or file at the sender’s device before it is sent, and then decrypting it at the recipient’s device instead of at the sender’s or recipient’s firewall. This means that even if a message is intercepted by a third party, they won’t be able to read its contents. End-to-end encryption can be used to protect a law firm’s internal and client communications and related files by using secure messaging apps, email services, or file sharing platforms that support this protocol.
Legal firms can protect against data breaches and cyberattacks by implementing a comprehensive cybersecurity plan. This should include regular employee training to raise awareness about cyber threats and how to prevent them, as well as implementing strong passwords, two-factor authentication, strong encryption for the sensitive data they share, and other security measures. Additionally, legal firms should regularly monitor their systems for suspicious activity and implement tools like firewalls, antivirus software, and intrusion detection systems to help prevent cyberattacks. Finally, legal firms should have a data backup and recovery plan in place to ensure that they can quickly recover from any data loss, system outage, or business disruption.