Ensure Client Confidentiality With Encrypted Communications

Kiteworks enables law firms to share sensitive case files securely with clients, opposing counsel, and court staff. Part of the Kiteworks Private Data Network, Kiteworks secure file sharing encrypts all communications in transit and at rest to maintain attorney-client confidentiality. Granular access controls let you specify exactly who can access specific documents, and possessionless editing lets you share a file without providing a download capability. Finally, all file activity—who sent what to whom—is tracked and recorded in comprehensive audit logs maintain chain of custody documentation and demonstrate regulatory compliance.

Kiteworks’ secure managed file transfer solution is specifically designed for handling large discovery document productions. Part of the Kiteworks Private Data Network, Kiteworks secure MFT securely transfers extensive document collections between systems or between users while maintaining data confidentiality, integrity and availability. The platform’s comprehensive tracking capabilities document all file access and transfers, providing the chain of custody evidence needed during discovery disputes and end-to-end encryption and granular access controls ensure these sensitive materials remain protected from unauthorized access.

Kiteworks secure web forms provide comprehensive protection for client intake processes. AES 256 encryption and a hardened virtual appliance deployed on a private, hybrid, or FedRAMP compliance authorized virtual private cloud ensures all personally identifiable and protected health information (PII/PHI) collected during intake remains protected. These secure forms can be embedded directly into your firm’s website or client portal, creating a streamlined yet fully protected onboarding experience that maintains client confidentiality from the very first interaction.

Kiteworks offers critical security advantages over Office 365 for legal communications. Unlike Office 365’s vulnerable RPMSG encryption, Kiteworks employs superior AES-256 encryption, TLS, S/MIME, and OpenPGP encryption. Additionally, Kiteworks email protection gateway ensures emails are protected with end-to-end encryption. While Microsoft can access your data with standard encryption keys when served with government subpoenas, Kiteworks does not have access to customers’ encryption keys and therefore no access to customer data. The platform provides delivery confirmation and comprehensive tracking capabilities that document when sensitive legal communications are received and opened. This creates a verifiable record of all legal correspondence while maintaining the confidentiality essential to attorney-client communications. Finally, Kiteworks supports file transfers up to 16TB versus Office 365’s 20MB limit, eliminating the risk of attorneys resorting to insecure workarounds when sharing large case files.

Kiteworks secure file sharing solution provides specialized capabilities for contract management workflows. As part of the Kiteworks Private Data Network, Kiteworks secure file sharing enables controlled document sharing with clients and opposing counsel with granular permission settings that determine who can view, edit, or share contracts. The solution’s comprehensive version control tracks all changes while comprehensive audit logs track and record all file activity, including uploads, downloads, shares, receipts, and more. This facilitates regulatory compliance, ensures data integrity throughout the negotiation process, and protects sensitive legal documents from unauthorized access.