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Email Data Communications

In the fast-paced and heavily regulated landscape of financial services, professionals face complex challenges that intertwine the intricacies of sensitive content communication, compliance, and privacy. Regulations such as FINRA, GLBA, GDPR, and PCI DSS exert substantial pressure on these organizations. They need to maintain stringent security protocols, uphold client confidentiality, and ensure seamless operations, all while adhering to these regulatory mandates. The task is akin to navigating a labyrinth where the walls are perpetually moving, and the path is fraught with potential pitfalls

Enter the Kiteworks Private Content Network. Touting certifications that include FedRAMP Moderate, SOC 2, ISO 27001, 27017, and 27018, among others, Kiteworks modernizes email and file data communications with a hardened virtual appliance that includes multiple layers of security and advanced and integrated security capabilities, digital rights management (DRM) governance for comprehensive tracking, and controls based on the National Institute of Standards and Technology (NIST) Cybersecurity Framework (CSF). This enables financial services firms to demonstrate compliance with a long list of data privacy regulations. Kiteworks’ core capabilities include secure email, file sharing, managed file transfer, and secure web forms, each designed to meet and exceed compliance standards.

Frequently Asked Questions

When selecting a secure file sharing solution for financial services firms, there are several features to consider. Look for a solution that offers data loss prevention, encryption in transit and at rest, access control and activity logging, visibility into user activities (e.g., who sent what to whom and when), and an ability to integrate with other security solutions like data loss prevention (DLP), advanced threat protection (ATP), and content disarm and reconstruction (CDR) for a comprehensive security approach.

Financial services organizations must comply with several regulatory requirements, including the Gramm-Leach-Bliley Act (GLBA), which requires institutions to protect the privacy and security of customer financial information.

The best file sharing solution for GLBA (Gramm-Leach-Bliley Act) compliance is one that is cloud-based, encrypted, and adheres to industry standards for security and privacy. The best file sharing solution should also provide features such as user access control, encryption, activity monitoring, and audit logs. Additionally, it should allow for easy data recovery and backup. Ultimately, the best file sharing for GLBA compliance should provide the highest level of data protection, privacy, and security.

The Payment Card Industry Data Security Standard (PCI DSS) applies to all businesses that store, process, or transmit credit card holder data. This includes all organizations, merchants, and service providers that handle credit and debit card payments.

While FINRA does not explicitly require file sharing to be compliant, financial services firms must ensure that any file sharing they do is in compliance with all applicable FINRA rules and regulations. FINRA Rule 4511, for example, requires broker-dealers to “make and preserve books and records in conformity with applicable laws, rules, regulations and statements of policy.” This means that financial services firms must ensure that their file sharing practices comply with all relevant regulations, including those set by FINRA.

The Kiteworks private content network is designed to help businesses unify, track, control, and protect their most sensitive data. Kiteworks helps financial firms meet compliance requirements, including those set by regulations like FINRA, GLBA, GDPR, and PCI DSS. The platform offers granular access controls, audit logs, and other security features that help firms comply with these regulations.



Natixis Advisors
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Bank of PNG
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