Secure Google Drive Sharing

Protect Confidential Google Drive Files From Breaches

Google Drive Sharing | Plugin and Connector

  • Eliminate inadvertent external link sharing for confidential information
  • Share Google content through secure, governed email and web folders
  • Funnel traffic through your data leak prevention (DLP) and anti-malware scanners and governance controls
  • Deliver a full audit trail and compliance reporting

Share Securely Where Users Work

Google Drive Sharing | Plugins

  • Click twice to securely send via email or share a copy via a secure folder
  • Plugins in Drive, Docs, Sheets, and Slides
  • Add back changed versions after collaboration
Secure Google Drive Sharing - Plugin
Secure Google Drive Sharing – Automatic Conversion

Convert to Microsoft Office Formats Automatically

Google Drive Sharing | Plugin and Connector

  • Users share Google Docs but recipients get standard MS Office files
  • No conversion work for either party
  • Docs/Word, Sheets/Excel, Slides/PowerPoint supported
  • Also transfers file types that don’t require conversion, such as PDFs, text files and images

See how safe and easy it is to share Google drive content securely with external parties, with full governance and control.

Manage External Users Without Using Gmail Accounts

Google Drive Sharing | Plugin and Connector

  • Avoid the need for file sharing recipients to create and use Gmail accounts
  • Authenticate, log and audit based on recipient’s business email addresses
  • Control multi-factor authentication (MFA) and single sign-on (SSO)
Secure Google Drive Sharing - Authentication
Secure Google Drive Sharing – Governance

Centralize Governance and Compliance

Google Drive Sharing | Plugin and Connector

  • Manage Google Drive external sharing with governance policies in Kiteworks
  • Consistent policies across all repositories – avoids shadow copies of policies
  • Comprehensive security operations center (SOC) monitoring and compliance reporting

Give Users a Single Point of Access to Content Stores

Google Drive Sharing | Connector

  • Users access all repositories – including Google Drive – through a single folder structure
  • Access via web, mobile app, and plugins for MS Outlook and Office, iManage, and Salesforce
  • Honor repository data access controls
  • Other sources include on-prem file shares and enterprise content management (ECM) systems, cloud storage, SFTP, and the Kiteworks system’s own repository
Secure Google Drive Sharing - Connector
Secure Google Drive Sharing – Shadow IT

Block Google Drive But Accept Customer Files

Google Drive Sharing | Connector

  • Support organizations that prohibit Google Drive for users and block it at the firewall
  • Allow designated users controlled access to Google Drive files sent by customers and partners
  • Apply security scans and governance policies as you bring customer files into your own repositories
  • Full audit trail and compliance reporting

Frequently Asked Questions

Google Drive is generally secure, as it uses SSL (Secure Sockets Layer) encryption for data while it is in transit, meaning data sent between your device and their servers, or between their data centers, is protected. Moreover, it uses 128-bit AES (Advanced Encryption Standard) keys for data at rest. However, like with any online service, it’s also up to the user to use strong, unique passwords and two-step verification to increase their Google Drive security.

Yes, Google Drive is compliant with the General Data Protection Regulation (GDPR). Google has made clear commitments to its users about the privacy and security of their data, which include GDPR compliance. However, it is also the responsibility of individual users or businesses to ensure that how they use Google Drive and the data they store there comply with the regulations.

Google Drive employs several techniques to prevent unauthorized access to sensitive files, including authentication, encryption, access control, and more. It’s important to note, however, that while Google Drive has many security measures in place, it’s also crucial for users to practice good security habits, such as regularly changing passwords, not sharing passwords with others, and being careful about who they share their files with. Additionally, Google also recommends keeping your account recovery options up to date.

Yes, Google Drive is HIPAA compliant; however, it’s important to note that compliance depends not only on the technology but also on how it’s used. This means that in order for Google Drive to truly be HIPAA compliant, it must be used in a manner that satisfies all of the HIPAA rules. Also, Google offers a Business Associate Agreement (BAA) to paid Google Workspace customers, which is a requirement for HIPAA compliance.

Kiteworks enhances the security of Google Drive by providing additional layers of protection. Specifically, Kiteworks provides advanced access controls and permission settings, allowing organizations to define granular access levels for shared files. This ensures that only authorized individuals can view, edit, or download files stored in Google Drive, reducing the risk of unauthorized access. Additionally, Kiteworks enforces encryption measures for data at rest and in transit, providing an extra layer of protection for shared files. Kiteworks also provides a built-in audit log so all activities related to the data stored on Google Drive are tracked and recorded. This can be useful for identifying any suspicious activities and taking appropriate action. In total, Kiteworks empowers organizations to confidently share Google Drive files with external parties, promoting secure collaboration while maintaining control over sensitive data.


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