Manage Legal Communications Internally and With Third Parties
With Confidentiality and Compliance With Data Privacy Regulations

Ensuring attorney-client privilege demands a high level of confidentiality in legal communications. For cases involving joint defense privilege, the secure sharing of sensitive information between multiple parties is a significant challenge. Chain of custody maintenance is crucial for evidence integrity and admissibility, necessitating full visibility and auditability of file activity, including who accessed a file, when it was accessed, and if the file was modified, downloaded, or shared. Legal departments also face difficulties in managing unsanctioned system interactions, such as file activity related to a client’s Dropbox or OneDrive account. Large file sizes pose an additional hurdle, impacting the efficiency of legal professionals when they encounter file size limitations, either by the sender or recipient. Finally, corporate legal departments also struggle to connect outside legal counsel with senior executives in a secure manner.

The Kiteworks Private Content Network provides a secure platform for exchanging sensitive legal content through email, file sharing, managed file transfer, and web forms, while incorporating comprehensive governance and robust digital rights management. The Kiteworks iManage Plugin also makes it fast and simple for legal departments to integrate into legal workflows and document management processes. In addition to protecting attorney-client privilege via file and email data communications, Kiteworks provides full visibility through audit logs and audibility of file activity. The Kiteworks platform also handles large file sizes, collaboration with other corporate departments and outside counsel from any location or device, and a shield against potential cyberattacks through a hardened virtual appliance, AI-enabled anomaly detection, an embedded WAF and network firewall, and integration of CDR, DLP, and ATP capabilities.

Frequently Asked Questions

Corporate legal departments process, send, and receive sensitive information every day. As a result, the biggest risk for corporate legal departments is content communications. Corporate legal departments must comply with legal standards and regulations; however, exposure of confidential or proprietary information and inefficient methods of handling requests for documents or legal requests pose bigger risks. Additionally, inefficient communication processes or workflows can lead to delays in projects like reviewing contracts or responding to legal requests.

Corporate legal departments can protect confidential information from external threats by putting in place measures to protect systems and the content they hold and share. Corporate legal departments have several security technologies to choose from to protect confidential data from unauthorized access. These technologies include encryption of all emails and file attachments, in transit and at rest, data loss prevention (DLP) scans on all outgoing files, antivirus (AV) and advanced threat prevention (ATP) scans on all incoming files, and user authentication protocols such as multi-factor authentication.

Corporate legal departments process and share many confidential documents and sensitive information that need to be protected. This includes sales contracts, letters of intent, compensation plans, legal hold requests, memorandums of understanding, corporate strategies, trade secrets, board of directors presentations, personnel records, intellectual property rights, financial information, and data related to litigation. In addition, legal departments often store confidential information regarding the company’s activities, such as internal investigations, emails from investors, legal settlement negotiations, and more.

Corporate legal departments can take several steps to prevent data breaches and unauthorized access to confidential files. These steps include assessing the existing security protocols already in place, implementing an effective identity and access management system, specifying the level of security access each employee has based on subject-matter sensitivity, regularly evaluating and adjusting security protocols, and ensuring all staff members are up to date on security policy changes. Additionally, legal departments should implement a culture of cybersecurity excellence that is internalized and practiced by all employees to protect the organization’s sensitive content.

Corporate legal departments achieve content governance by implementing technologies such as digital rights management (DRM) systems, data loss prevention (DLP) software, and encryption solutions to control and protect confidential corporate information. Content governance processes typically involve formulating policies outlining acceptable use of company information. This usually includes defining who should have access to sensitive content and what procedures must be followed when using or sharing it. Corporate legal teams may also establish the practice of categorizing, tagging, and storing sensitive content, so activity involving that content can be monitored and audited. Lastly, corporate legal departments typically require employees to participate in ongoing education and training related to content governance best practices.



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