DLP Integration and its Role in Secure File Sharing

DLP Integration and Its Role in Secure File Sharing

Data Loss or Data Leak Prevention, more commonly known as DLP, has been around a long time and it doesn’t take a computer scientist to understand why. Integrating DLP into your security infrastructure ensures all files in transit are scanned to determine whether or not they contain sensitive data that violates your organization’s security and compliance policies. It’s a cornerstone technology for secure file sharing.

As data breaches continue to occur in increasing frequency and sophistication, interest in DLP technology and integrations have exploded. According to Forrester Research, 63% of North American and European enterprises in 2016 had implemented or were implementing DLP solutions and suites, compared to only 44% in 2015.

As data breaches increase in frequency and sophistication, DLP integrations may represent one of the last lines of defense in protecting an organization’s sensitive data. Could DLP technology have prevented the access and leak of sensitive information on the CIA’s network in 2017? We’ll never know for sure, but it’s likely current and widespread use of DLP technology would have made the leak more difficult.

By applying data analysis to monitor, detect and block sensitive content when it is in-use, in-transit, and at-rest, a DLP integration prevents the inadvertent disclosure or mishandling of confidential data, either intentionally (by a hacker) or unintentionally (by a careless employee).

But preventing data leaks isn’t the only benefit of DLP technology and integrations. It also provides IT organizations with visibility into who has access to sensitive data and when and how that sensitive data is being accessed and shared.

Data Leak Prevention for Enhancing Secure File Sharing

proper DLP solution includes centralized management, policy creation, and enforcement workflow, all focused on monitoring and protecting content and data, including data on the move through secure file sharing. As a result, the DLP function significantly enhances an organization’s ability to classify, manage, understand and, of course, protect their most sensitive content.

Given the current threat landscape and the critical role DLP plays in preserving enterprise content, it should be clear that if your organization doesn’t have a DLP solution or DLP integration, it should. And if your organization does have a DLP solution, you shouldn’t purchase any enterprise software that doesn’t support your DLP solution and processes – particularly if that software accesses, shares or stores sensitive enterprise content.

This is easier said than done. Safeguarding content from data loss is complicated by the fact that modern enterprises have content stored in lots of different on-premises and cloud-based systems, such as Office 365, SharePoint, Windows File Shares, Box, and many more. While storing content on one platform isn’t realistic, neither is expecting a DLP solution to integrate across all of these systems.

Data Leak Prevention Software and the Kiteworks Platform

At Kiteworks, we recognize the complexity that results from organizations using multiple on-premise and cloud-based content systems for storing and managing data. At the same time, we recognize the need for standardized DLP capabilities across all these content systems to provide consistent, comprehensive secure file sharing.

The Kiteworks secure file sharing and data governance platform is uniquely capable of integrating with your DLP solution to scan every file uploaded to and downloaded from an on-premises or cloud-based enterprise content management (ECM) system. With the Kiteworks platform, you can integrate with any DLP server that supports the ICAP protocol, including Symantec (Vontu), Websense Triton AP-DATA, and Code Green, to enhance their data security.

In addition, by using the Kiteworks platform’s central policy management system, enterprises can be assured that policies and rules are uniformly enforced across all content systems. Files are consistently and efficiently screened with the same criteria, enhancing an enterprise’s efforts to protect all of its content from the risk of data loss.

Beyond DLP integration, organizations have an extensive list of security capabilities to tap into with kiteworks. Anti-virus scanning on file uploads and downloads, secure file sharing and collaboration, remote wipe, file/folder expiration, content encryption and encryption key ownership are just some of the content security capabilities available. In addition, the ability to access, edit, share and collaborate on content using any device, from any location, dramatically increases workflow efficiency.

To learn more about the Kiteworks platform and our DLP integration capabilities, regardless of where your content is stored or how it is accessed, schedule a custom demo of Kiteworks today.