Key Features Checklist for a Modern Managed File Transfer Solution

Managed file transfer solutions have evolved as the demand for secure, reliable, and efficient file transfer solutions has increased. Ultimately, an MFT solution shouldn’t just focus on file transfers but should also include robust security, compliance, and efficiency measures. If you’re in the market for a modern MFT solution, we encourage you to consider the following features.

1. End-to-End Encryption

End-to-end encryption ensures that data is unreadable to anyone other than the intended recipient as it is encrypted at the source and only decrypted at the destination, as opposed to decrypting it at the firewall.

2. Access Controls

Modern managed file transfer solutions should offer granular access controls that restrict who can send, receive, and access data being transferred, ensuring that sensitive data is only accessed by authorized individuals. Access controls can either be role-based (RBAC) or attribute-based (ABAC).

3. Multi-factor Authentication (MFA)

Multi-factor authentication (MFA) goes beyond traditional password security by implementing additional layers of verification, making it difficult for unauthorized users to gain access. This could include things like biometric verification, security questions, or hardware tokens.

4. Automation

A modern managed file transfer solution should provide automation capabilities to streamline repetitive tasks, reduce human error, and increase efficiency. Automation can also help to enforce regulatory compliance by ensuring that data is always transferred following the set rules and protocols.

5. Scalability

A modern, robust managed file transfer solution must be scalable to meet the demands of increasing data volume and file sizes. Scalable solutions can grow with your business, ensuring performance and efficiency even as your needs evolve over time.

6. Audit Logs

For data privacy compliance purposes, your managed file transfer solution should have auditing capabilities to track every file transfer operation. Audit logs enhance visibility and accountability, providing a clear record of who accessed what data, when they accessed it and from which system or repository, to whom did they send it, and when.

7. Real-time Monitoring and Alerts

These features allow for immediate detection of any issues or anomalies in the data transfer process. Notifications can alert MFT solution administrators about failed transfers or potential security breaches, enabling swift troubleshooting that could minimize or avoid a data breach.

8. Integration Capabilities

A modern managed file transfer solution should integrate seamlessly with your existing infrastructure, applications, and systems. This allows for enhanced operational efficiency and streamlined workflows.

9. File Compression

To optimize MFT bandwidth usage and speed up transfers, your managed file transfer solution should have file compression capabilities. This is particularly beneficial when dealing with large file sizes.

10. Data Loss Prevention

A modern managed file transfer solution should incorporate data loss prevention (DLP) features to prevent sensitive data from being sent to unauthorized users. DLP capabilities can also help identify and monitor sensitive data, ensuring that it’s handled according to regulatory requirements.

Learn More About Modern Managed File Transfer

To learn more about the Key Feature Requirements for Managed File Transfer, be sure to check out Innovations in Managed File Transfer: Your Key Features Checklist.

And to learn more about Kiteworks’ secure managed file transfer solution, be sure to check out Secure Managed File Transfer (MFT) Solutions for Modern Businesses.