Kiteworks Preserves Content for eDiscovery
COMPLIANCE BRIEF
www.kiteworks.com
Kiteworks Preserves
Content for eDiscovery
Properly Identify, Collect, and Process
Electronically Stored File and Email Data
for eDiscovery Compliance
eDiscovery is a crucial aspect of modern litigation that involves identifying, collecting, reviewing, and producing
electronically stored information (ESI). The process is governed by various rules and regulations, including the
Federal Rules of Civil Procedure (FRCP), which mandate the preservation, collection, and production of ESI in legal
proceedings. Compliance regulations vary depending on the jurisdiction and type of case, and include laws such as the
Electronic Communications Privacy Act (ECPA), the Health Insurance Portability and Accountability Act (HIPAA), the
Federal Trade Commission Act (FTCA), and state laws. Properly identifying, collecting, and producing relevant ESI is
crucial in gaining a better understanding of the evidence in a case and being better prepared for trial.
Reduce compliance risk and cost by consolidating advanced content governance capabilities into the Kiteworks
platform. Legal teams can perform legal holds for eDiscovery with all communication sent through Kiteworks, including
the ability to send and receive content via email, file share, automated file transfer, and application programming
interfaces (APIs). Streamline eDiscovery by monitoring, processing, and archiving communications centrally to
preserve evidence and simplify legal hold.
Identify and Protect Content
Kiteworks allows customers to track all files sent through Kiteworks and produce an immutable audit log
showing all the metadata around who is sending and receiving information. Organizations can collect content
communicated through all external channels, from file sharing, collaboration, and virtual data rooms, to email,
forms, SFTP, MFT, and enterprise applications. Admins set granular policy controls like view-only access and
watermarking to protect sensitive content and enforce compliance policies yet increase user productivity and
collaboration as business owners easily manage content, folders, invitations, and access controls to content.
Kiteworks provides legal teams the ability to set policies for password complexity while allowing administrators
to reset user passwords and enforce password changes during login. Kiteworks protects content via a hardened
virtual appliance that is architected to reduce the number of potential vulnerabilities in its libraries and increase
the attack complexity required to exploit them. An embedded network firewall and web application firewall (WAF),
zero-trust access, and minimized attack surface all work to significantly reduce security risk. The Kiteworks
Private Content Network also invokes multiple layers of protection to reduce the impact on confidentiality,
integrity, and availability with AI-based anomaly detection, advanced intrusion detection and alerts, as well as
zero-day threat blocking. This means better protection for private customer content and a stronger security
posture in the face of advanced persistent threats.
Kiteworks Preserves Content for eDiscovery COMPLIANCE BRIEF
Copyright © 2023 Kiteworks. Kiteworks’ mission is to empower organizations to effectively manage risk in every send, share, receive, and
save of sensitive content. The Kiteworks platform provides customers with a Private Content Network that delivers content governance,
compliance, and protection. The platform unifies, tracks, controls, and secures sensitive content moving within, into, and out of their
organization, significantly improving risk management and ensuring regulatory compliance on all sensitive content communications.
www.kiteworks.comMarch 2023
Automatic Content Review and Collection
The Kiteworks platform captures and logs events such as who accessed a file, at what time, from what location,
and whether a file was modified, downloaded, viewed, or shared. Kiteworks customers can set up legal hold data
collection and preservation automatically, guaranteeing integrity of evidence without the need for training or
additional involvement. Plus, customers can integrate legal hold archives with eDiscovery systems via REST APIs.
With the Kiteworks immutable audit log, customers can process and review all eDiscovery items for litigation and
even fulfill chain-of–custody requirements with complete visibility and auditability of file activity. Reports can be
customized to see live views of files tied to cases and trials, allowing legal teams to stay ready for any court date.
Successful and Efficient Production
Kiteworks ensures successful production of eDiscovery content by first preserving all content securely, then
collecting the necessary content, and finally producing the eDiscovery content when needed. Reports for
eDiscovery content can be generated to properly pull all corresponding content within a designated date range
containing all files, activities, and emails. From these reports, Kiteworks customers can securely download and
email all content, enabling successful investigations by providing chain of custody with a full audit trail of all
access, administrative, and transfer activities. When eDiscovery content is ready to be archived, customers can
confidently export all content to archiving systems automatically via SMTP to archive each file, its corresponding
version, emails, and all user activity.
Kiteworks provides advanced content governance capabilities that help legal teams reduce compliance risk
and cost by centralizing the monitoring, processing, and archiving of communications. With the ability to track
all files and produce an immutable audit log, Kiteworks enables organizations to identify and protect sensitive
content, and set granular policy controls to enforce compliance policies. The platform also provides automatic
content review and collection, ensuring the integrity of evidence. In addition, Kiteworks increases efficiency with
automatic reports for eDiscovery content generation, secure downloads, and protected emails with large content
attachments. With Kiteworks, legal teams can streamline the eDiscovery process, simplify legal hold, and stay
ready for any court date.
